The UBM internal corporate social media software system known as the UBM Hub is intended to be used by employees of all the UBM group companies for the purposes of encouraging communication and collaboration across UBM. Whilst the UBM Hub offers huge potential benefits, it can also open the door to some significant risks if the appropriate procedures are not followed. This policy on the use of the UBM Hub is designed to help you understand the rules and guidelines which UBM expects to be observed by all users of the UBM Hub and to help you use these resources wisely.
All existing UBM group company policies apply to the use of the UBM Hub. In particular, employees should familiarize themselves with their company’s anti-harassment and anti-bullying policies, diversity and equal opportunities policies, disciplinary rules and policies, confidentiality and information technology policies, data protection and data privacy policies and share dealing policies which may be found in company employee handbooks and/or posted on intranets or in the UBM Hub. It is each individual's responsibility to ensure that they comply with those policies and with their individual contracts of employment, if applicable.
The UBM Hub is designed to be used as an open medium for internal exchange and collaboration and therefore use of the UBM Hub by unauthorized persons is prohibited. Do not attempt to share the contents of the UBM Hub beyond its intended internal audience.
This Policy is applicable to all those granted access to the UBM Hub. By accessing, browsing or using the UBM Hub, you acknowledge that you have read, understand and agree to be bound by this UBM Hub Usage Policy at all times.
You can also refer to our plain English wiki usage guidelines as outlined once you complete your login. If there is any discrepancy between the usage guidelines and this UBM Hub Usage Policy, this UBM Hub Usage Policy will prevail.
UBM may at any time without notice revise and update this Policy and the revised terms will take effect when they are posted on the UBM Hub. By continuing to use the UBM Hub after changes are posted, you accept and agree to be bound by any such revisions, and you are responsible for reviewing this Policy regularly to determine the current terms to which you are bound. To be notified automatically when this policy is updated, click on the "Receive email notificatons" link in the right column of this policy's page in the UBM Hub.
The UBM Hub is provided strictly for UBM employees and contains company-confidential information. In exceptional cases, access for certain non-employees may be allowed, but must be approved in advance by the Wiki Community Manager in accordance with UBM's policy on wiki access for non-employees. Non-UBM employees are required to sign a non-disclosure agreement (NDA) specifically for the UBM Hub and must agree to be bound by the terms of this Policy. For additional assistance with the non-employee process, please email firstname.lastname@example.org.
The UBM Hub should not be considered equally as secure as UBM network drives, which are protected by additional layers of security. Accordingly, each individual user must take this into account and exercise caution when deciding what information to post on the UBM Hub, and each individual user is responsible for protecting UBM group company confidential information and information which is commercially sensitive.
Great care should be used when posting content on the UBM Hub. Generally, anyone who has a UBM Hub user account can see all content on the UBM Hub, except in places that have been set up for restricted access. You should not automatically assume that others are aware of the confidential nature of the information that you have access to, so make sure you understand who has permission to view the content in the place where you intend to post content.
If you are posting information which could damage the competitive position of UBM or its group companies if it were made public, it is your responsibility to consider whether the UBM Hub is the safest way to share the information and make sure you understand who will have access to that particular information.
The UBM Hub should never be used to publish or store certain kinds of information:
If you have any concerns about whether particular information is confidential or is subject to any of the restrictions listed above, please contact your legal department BEFORE posting such information on the UBM Hub.
Ultimately, it is for UBM and its group companies to determine what is appropriate, offensive or immoral. If you are in any doubt, then do not publish or upload the material. As a general rule, if any user of the UBM Hub (whether intended to view the page or not) might be offended by the contents of the page, or if the fact that the UBM Hub contains the material might harm the reputation of UBM or its group companies if that fact were made public, then it may not be published, uploaded or stored on the UBM Hub.
The intellectual property of others must be respected at all times.
All information which you store or publish on the UBM Hub is subject to the *UBM Record Retention Policy *(please see the document of this title in the wiki when you complete your login), including litigation holds issued by legal counsel.
Please remember that everything posted on the UBM Hub would be considered disclosable documents in legal proceedings. Therefore you should not write anything on the UBM Hub that you would not feel comfortable writing in a formal communication that would be the subject of discovery in any litigation.
Please routinely and periodically delete information you have posted from the UBM Hub when it is no longer of use.
Backups of the entire UBM Hub database are captured on a daily basis at approximately 12am PST (GMT-8). Should a catastrophic failure occur that would require rebuilding the system from a backup, any changes to the system between the backup and the failure would be lost.
The overall administration of the UBM Hub is the responsibility of the Wiki Community Manager. This role is responsible for managing the development of the online community in the UBM Hub, as well as technical administration of the system. This role is not responsible for content created by others on the UBM Hub, but may access and modify content as deemed necessary for the general administration of the site.
You are responsible for material you publish on the UBM Hub and for compliance with applicable local laws. UBM will not be liable for any damages including, without limitation, indirect or consequential damages, or any damages whatsoever, whether in action of contract, statute or tort, arising out of or in connection with the use of the UBM Hub. If any part of this Hub Usage Policy is held to be unenforceable, the unenforceable part shall be given effect to the greatest extent possible and the remainder will remain in full force and effect. This Hub Usage Policy will be governed by and construed in accordance with the laws of England and Wales, and are subject to the exclusive jurisdiction of the Courts of England and Wales. We suggest that you print out a copy of this Hub Usage Policy for your records.
Behaviour that breaches this Policy should be reported to the Hub Community Manager immediately.
UBM and its group companies may investigate complaints or violations of this Policy and any breaches will be treated very seriously. Notwithstanding any other terms or policies, UBM and its group companies may take any action it deems appropriate including, without limitation, revoking access to the UBM Hub at any time and instigating disciplinary action, which may result in termination of employment or contract.
References in this policy to ‘UBM’ shall mean United Business Media Limited. References in this policy to ‘UBM group company’ and ‘UBM group companies’ shall mean UBM and each of its subsidiaries and associated undertakings, each of its parent undertakings and all the other subsidiaries and associated undertakings of each of its parent undertakings. References in this policy to the ‘UBM group’ shall mean UBM and the UBM group companies. All references in this policy to UBM and UBM group companies shall include any successor in title or assign of UBM and the UBM group companies.
Additional information can be provided after registration by editing your profile.